E-invoicing for property and building management companies
Many contractor invoices, large sums, changing payees: exactly the risk profile that invoice fraud exploits. We check every incoming invoice before you pay.
Typical challenges
IBAN check before every payment
Tradespeople, caretakers, cleaning services: large sums paid to changing payees are a classic target for payment diversion. We match every incoming invoice against the supplier history and warn you if the bank details have changed.
Documented to GoBD standards
Every invoice is archived unalterably with a checksum, and the full export supports traceability for owners' association (WEG) and service charge statements.
Mailbox automation
Incoming invoices from a connected mailbox are detected automatically, validated with KoSIT and examined for signs of fraud before anyone pays.
Several sender companies in one account
If you manage several owners' associations or companies, set up each as its own company with its own sender and bank account. The balance is shared and the group view shows all of them at a glance. Activation is on request.
An access that can only read
With the read-only role the advisory board, auditors or owners' representatives see invoices and archive without being able to change anything. The team function is part of the Business plan.
Open items, due dates and dunning levels per invoice
You keep invoices to commercial tenants and service providers in view through the open items: due date, payment received and dunning level per invoice, with an automatic payment reminder if you wish.
Based on real cases and official figures
We are not inventing a problem. Sources from business, the police and the EU show how widespread invoice and IBAN fraud is in Germany, and why the bank check alone is not enough.
36% of companies affected
Bitkom (German digital industry association): more than a third of German companies have been hit by fraud involving fake suppliers or invoices, and the trend is rising.
Fraud is a mass offence
German police crime statistics 2024: 743,472 recorded fraud cases in Germany.
BKA (Federal Criminal Police Office) · Crime statistics 2024 ↗
Authorities are actively warning
“More and more manipulated digital invoices in circulation”: an official warning from the German Chamber of Commerce and Industry (IHK).
The scam has a name
Payment diversion: fraudsters swap only the IBAN on an invoice that looks genuine, as explained by Commerzbank.
The bank check is not enough
The new mandatory EU check (Verification of Payee, since Oct 2025) checks the account when you make a transfer, not the invoice itself.
Disguised fake invoices, too
Directory listing scams: around €350 million in damage per year from invoice-like offers (estimate by DSW, the German Protection Association for the Economy).
A note on the data: there is no official statistic specifically on invoice IBAN manipulation. The figures come from industry associations, public authorities and EU sources. We link to them openly and do not gloss over anything.
Frequently asked questions: E-invoicing for property management
Why are property managers a particularly attractive target for invoice fraud?
On behalf of owners' associations, property managers regularly pay large sums to many changing contractors. Fraudsters deliberately exploit exactly this pattern (many payees, high amounts, rarely any personal contact) for payment diversion.
How does the service detect a manipulated invoice?
Every incoming invoice you check is validated against the official KoSIT validator, and the visible IBAN is compared with the machine-readable data and the supplier history. If the bank details differ from earlier invoices from the same contractor, a red warning appears.
Does this help with service charge or owners' association (WEG) statements?
The GoBD full export delivers all archived records with an integrity manifest. This supports traceability towards owners, tenants and auditors, but does not replace tax advice or legal advice on owners' association law.
Can several property managers work together?
Yes, via team invitations with roles (owner, admin, member) and an optional four-eyes principle for approvals.
Can I manage several associations or companies separately?
Yes, with several sender companies in one account. Every company has its own sender, bank account and invoice numbers, the balance is shared. Activation is on request.
Can the advisory board or owners see invoices?
Yes, with the read-only role. They see invoices and archive but cannot change anything. The team function is part of the Business plan.